Mentee/Mentor Roles & Responsibilities

Mentees are expected not to use a mentor like a "consultant" or to seek specific solutions or regulatory interpretations that mentors do not have authority to determine.

Within the ASFPM framework, a successful mentoring experience requires mentees and mentors to build an effective partnership focused on learning and professional development. Mentees/mentors are expected to commit time and energy and agree to a plan of action for the partnership to be successful. Both participants need to share responsibility for the management and direction of the partnership, complete all of the steps, and engage in the mentoring process.

Mentoring agreements and action plans are used to achieve mutually identified goals and give the mentee/mentor guidance for managing the relationship. Policies, guidelines, monitoring and evaluation tools, benchmark standards/practices, and resources for mentees/mentors are available to keep the partnership on track.

Mentees

To be successful, the mentee must be motivated and take responsibility for their learning, development and professional growth.

ASFPM mentees are floodplain management practitioners (new or tenured in the field) who commit to learning, development of an effective program, and professional growth. Mentees recognize a development need and seek a mentor based on their unique experience, skills and strengths.

Mentees need to be open to critical feedback, guidance and new approaches suggested by the mentor. The mentee should commit to practice and application of any new skill or ability to determine that learning has occurred.

Eleanor Roosevelt protrait"It is not fair to ask of others what you are unwilling to do yourself."
– Eleanor Roosevelt

General Characteristics and Qualifications:

  • State floodplain manager/state NFIP coordinator/state flood mapping coordinator, or their staff
  • Desire for improved program effectiveness, professional and/or leadership development
  • Good communication and interpersonal skills
  • Open to the mentoring experience
  • Willing to accept and act upon constructive feedback
  • Achievement oriented
  • Strong work ethic

Henry Ford portrait"Whether you think you can or think you can't – you are right."
– Henry Ford

Mentee Responsibilities:

  • Participate in orientation, training and other mentoring activities
  • Complete profile registration process on the ASFPM Mentoring Program website
  • Commit time and enthusiasm to the relationship
  • Establish trust and respect confidentiality
  • Identify mentee needs and develop mentoring agreement to set the goals and expectations of the relationship
  • Collaborate with mentor to develop action plan to direct activities and actions that will achieve the desired goal(s)
  • Use monitoring and evaluation tools to share successes and failures
  • Respect the mentor's time
  • Actively participate in relationship - specifically, following through on commitments and actions
  • Apply new knowledge, skills and practices

Mentors

Mentors must be tenured, credible subject matter experts who are willing to teach and share insight.

An ASFPM mentor is an experienced floodplain manager (i.e., subject matter expert) who is willing to share knowledge while encouraging others to develop effective programs, professional competency and leadership capability. Good mentors are essential to mentoring partnerships. Mentors should be good communicators, committed to the mentoring process, and able to be effective role models. Mentors act as sounding boards for ideas, who challenge mentees to think and analyze their options and issues. Mentors are also resources for information, and can bridge the gap between training and learning. The role of mentors is to share their unique professional perspective.

Leonardo da Vinci portrait"I have been impressed with the urgency of doing.
Knowing is not enough; we must apply.
Being willing is not enough; we must do."
– Leonardo da Vinci

General Characteristics and Qualifications:

  • Preference is for a member of ASFPM and Certified Floodplain Manager
  • Credible with and respected by fellow professionals and peers
  • Expertise in specific relevant field(s) of knowledge and at least 5 years of practice
  • Good communication and interpersonal skills
  • Possesses confidence, empathy and patience
  • Demonstrated record of leadership
  • Enjoys helping others and willing to share knowledge

Galileo portrait"You cannot teach a man anything;
you can only help him find it within himself."
- Galileo

Mentor Responsibilities:

  • Participate in orientation, training and other mentoring activities
  • Complete profile registration process on the ASFPM Mentoring Program website
  • Commit time and enthusiasm to the relationship
  • Establish trust and respect confidentiality
  • Develop mentoring agreement to set the goals and expectations of the relationship
  • Help a mentee identify specific goals for program
  • Provide professional and leadership development
  • Use monitoring and evaluation tools to share successes and failures
  • Identify resources and best practices to assist mentees in development of improved state floodplain management programs and professional competencies
  • Orient new professionals to their job duties and transfer knowledge on effective practices
  • Train and challenge new and experienced professionals to develop and expand skills and knowledge
  • Provide constructive and meaningful feedback, guidance and insight
  • Serve as a role model

Monitoring & Evaluation

Partnership Log iconFor a successful mentoring program, monitoring and evaluation must take place. All monitoring and evaluation instruments are accessible from your partnership workspace (described in Mentoring Process) or will be emailed by the program manager.

Evaluation iconThe partnership log and Ask a Mentor feedback focus on monitoring participants' satisfaction with the process and relationship. The partnership evaluation focuses on the broader program, as well as partnership goal achievement. Feedback should identify any issues for improvement.

ASFPM may request training evaluation and feedback for specific mentoring learning and development activities. The program manager may also use additional verbal, written or online methods of monitoring and evaluation.

More information can be found in the Ask a Mentor Feedback, Partnership Log and Partnership Evaluation sections in Mentoring Process.

Policies

The program has established a series of policies designed to promote an engaging and rewarding user experience for mentees/mentors. These policies guide and assist the program manager, ASFPM staff and volunteers in running a successful program. Mentees/mentors are asked to familiarize themselves with this Mentoring Handbook and the Policies in the appendices before proceeding with orientation and registration.

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